How your final price is set

We coordinate your trip end-to-end in Ukraine. Final pricing depends on supplier confirmation, and suppliers are charged for their services plus an agency coordination fee.

Request

  • We draft an itinerary structure based on your inputs
  • We identify accommodation, transfers, and event logistics needs
  • We confirm timing windows for vendors and checkpoints
Typical: 1–2 business days

Plan

  • We align suppliers to your selected dates, room mix, and attendance
  • We propose a coordination plan for conferences and team schedules
  • We clarify what’s fixed versus what is subject to availability
Typical: 2–4 business days

Confirm

  • Availability is subject to supplier confirmation
  • Suppliers confirm their rates for accommodation, transport, and venues
  • We produce the pricing breakdown once vendors respond
Typical: 1–3 business days

Coordinate

  • We manage check-in timing, transfer windows, and on-site handovers
  • We coordinate event logistics readiness for the full schedule
  • We handle changes within the agreed coordination pathway
Ongoing during your dates
Planning depth

Choose the right coordination tier

These tiers guide how deep we draft your trip plan. Availability is subject to supplier confirmation, and final pricing depends on supplier confirmation. Pricing typically covers supplier charges plus an agency coordination fee.

01

Coordinator

For teams that already have solid dates and vendor intent, and need reliable execution planning.

  • Request scoping outline for your inputs
  • Draft itinerary structure (timeline and day blocks)
  • Accommodation coordination summary and transfer timing windows
Typical turnaround: 2–3 business days
Request plan
No guarantees. We draft a plan based on inputs and confirm with suppliers.
02

Planner

For conferences and team travel where we coordinate multiple vendors and refine the schedule before confirmation.

  • Request → Plan brief with event logistics readiness notes
  • Accommodation coordination (rooming intent, check-in windows)
  • Transfer and routing plan aligned to venue timing blocks
Typical turnaround: 4–6 business days
Request plan
Availability is subject to supplier confirmation.
03

Full Coordination

For higher complexity trips where you want end-to-end coordination across itinerary, accommodation, transfers, and event logistics.

  • Request → Plan → Confirm workflow with structured milestones
  • Accommodation and transfer coordination with timing checkpoints
  • Event logistics coordination checklist for readiness and changes
Typical turnaround: 7–10 business days
Request plan
Supplier charges plus an agency coordination fee apply.

Final pricing depends on supplier confirmation. We coordinate the process, but we do not guarantee availability before suppliers confirm. If your dates, venue timings, or attendee counts change, we re-draft and coordinate the updated plan.

Important

Availability is subject to supplier confirmation

We coordinate business trips, conferences, and team travel end-to-end. Final availability and final pricing depend on supplier confirmation.

What this means for your quote

  • We request availability using your inputs, then confirm what suppliers can actually book.
  • Final pricing depends on supplier confirmation and supplier charges plus an agency coordination fee.
  • If supplier policies require changes after confirmation, we will coordinate the updated plan with you.
Request → Plan → Confirm → Coordinate. Availability can change until suppliers confirm booking.
Contact for coordination

Change pathway

We draft a plan based on your requirements and timing windows.
Suppliers confirm capacity for accommodation, transfers, and event logistics.
If changes are needed, we coordinate updates and share the impact before we proceed.
For supplier-confirmed items, we keep timing and routing aligned to your itinerary structure.

Request a sample itinerary

Send a few details and we will draft a plan based on your inputs. Availability is subject to supplier confirmation, and final pricing depends on that confirmation.

Request → Plan → Confirm → Coordinate. We handle accommodation coordination, transfer timing windows, and event logistics readiness notes.

Pricing mechanics

By submitting, you confirm this request is for supplier-confirmed availability and coordinated planning. supplier charges plus an agency coordination fee are reflected in final pricing after confirmation.