What we coordinate

End-to-end coordination for MICE and corporate travel in Ukraine

We coordinate business trips and event logistics end-to-end, so your team can focus on the agenda. Our workflow stays consistent: Request → Plan → Confirm → Coordinate.

Workflow
Designed for conferences, team travel, and multi-vendor schedules.
  1. 01
    Request Inputs within 1 business day
    • Trip and event outline, attendance numbers, and dates
    • Constraints: locations, rooming expectations, timing windows
    • Supplier requirements for venues, transfers, and accommodation
  2. 02
    Plan Draft plan in 2–3 business days
    • Itinerary structure with checkpoints for venue, check-in, and transfers
    • Accommodation coordination summary by stay segments
    • Event logistics readiness notes, including contingency timing
  3. 03
    Confirm Availability subject to supplier confirmation
    • Supplier confirmations for rooms, transfer schedules, and venue services
    • Final timing windows and traveler-specific notes
    • Updated plan based on your approval and any changes
  4. 04
    Coordinate Operational handover before travel
    • Transfer timing coordination and on-the-day communications readiness
    • Accommodation coordination checks across arrival and departure windows
    • Event logistics support to keep schedules aligned

We draft a plan based on your inputs. Final availability is subject to supplier confirmation.

See pricing mechanics
Scope builder

Request → Plan → Confirm → Coordinate

Tell us the essentials. We draft a structured trip summary based on your inputs, then you can request a sample itinerary.

See pricing model

By requesting, you agree that availability is subject to supplier confirmation. Final pricing depends on supplier confirmation, supplier charges plus an agency coordination fee.

Inclusions & coverage

Below is what we coordinate as part of your trip plan. Availability and final scope are subject to supplier confirmation.

  • Trip workflow coordination across vendors (Request → Plan → Confirm → Coordinate).
  • Conference and event logistics readiness notes, including on-site timing alignment.
  • Accommodation coordination summary (rooming guidance and stay sequencing).
  • Transfer timing windows between airport/rail, hotel, and venues.
  • Supplier communication for schedule, constraints, and document requirements.
  • Change pathway handling: updated plan drafts when dates, attendees, or venue details shift.

Availability is subject to supplier confirmation. If a venue, transfer route, or rooming option is constrained, we re-draft the plan and confirm the updated options.

Request → Plan → Confirm → Coordinate

Request a sample itinerary

Share trip basics and we will draft a plan based on your inputs. Availability is subject to supplier confirmation.

By submitting, you request an itinerary draft and supplier checks. Final pricing depends on supplier confirmation.

What happens after you submit

  1. 01Request

    We capture your dates, cities, and event readiness notes.

  2. 02Plan

    We draft an itinerary structure with accommodation coordination and transfer timing windows.

  3. 03Confirm

    We confirm availability with suppliers and refine logistics details.

  4. 04Coordinate

    We align arrivals, rooms, venues, and change pathway updates.

Pricing mechanics

Supplier charges plus an agency coordination fee. Final pricing depends on supplier confirmation.